Live Captioning for Commencement


Ah, springtime: the nights become longer, the air feels warmer, and graduation looms on the horizon for many young adults. Even if students don’t care much for the pomp and circumstance, it’s a chance for their families and loved ones to visit and join in the celebration. With this in mind, it’s incredibly important to make your commencement events accessible so that every family member can holler and cheer as their loved one makes their way across the stage– how can someone cheer if they aren’t even sure whose turn it is to grab their diploma? 

In the past decade, many commencement ceremonies have begun adding live captions into the fold. Typically, a dedicated captioner is on-site, captioning the commencement address and names of the graduates on large screen for all in attendance to see. However, with the ongoing COVID-19 pandemic, many schools have to hold an online, socially-distant commencement ceremony. One of the few benefits of a virtual graduation was the ability to have live captions embedded into the video player so all viewers can fully experience this event. Whether it’s in-person or virtual, there are several different live captioning options available.

When it comes to setting up your commencement event with captioning, it’s surprisingly simple! For most setups, we utilize our external URL captioning service for on-site caption display. Once we have an audio feed secured, we send you a web address that links to the page where our captions appear. This external URL streams captions in real-time on the on-site screen.

One great benefit of our external URL solution is the ability to customize the look and feel of the caption settings- like background color and font color to match your school’s colors. Another great aspect of our external URL solution is the ease of integration with a livestream. Simply send along the URL along to your virtual registrants so they can have the captions going alongside the live feed. This URL is easily accessible from any web browser. We also have the ability to both customize the URL to match your school branding and password protect it, if necessary.

If your live stream workflow includes a platform like Webex or Zoom, or if you’re hosting it with encoders on-site, we have other options to connect to those as well. 

What we need to make it happen is very straightforward. We’ll need a clean audio feed, a list of names (to ensure correct spelling), and information on other concurrent commencements you have going on, so we can ensure that you have the correct URLs going to the right ceremonies.

Now that your students have grown into confident young adults, send them off with gusto while also ensuring that everyone in the audience has the ability to revel in the moment with them. With Captionmax at the helm of your live captioning needs, you won’t have to worry about leaving anyone behind!